RFP and requirement development partners engaged
Since my last email we have engaged two partners to assist us with the requirements and RFP process. Advantiv Corporation is providing us with consulting and subscription servers for their Decision Director product. This product provides online collaboration and data organization services for the requirement definition process. We will also use it to collect and analyze vendor responses to our RFP. We have also engaged the Information Services Group to partner with Advantiv and assist us with requirement definition and RFP development.
We also now have a shell and platform for our project website. Once we have the main pages in place, we will announce the site and send out a link. Many thanks to Travis Ward and Alan Kurk of Agrilife for providing the platform and framework for the site.
Requirement definition process
This coming week we will be kicking off a 6 to 8 week intense period of requirement definition and organization. Carol Manthei has done excellent job getting this organized and scheduled. She has identified leads in about 12 main subject areas. Many on the advisory group are involved in this process. We will explain the plan in more detail at our kickoff meeting on May the 15th.
Remember, while we expect our requirement process to provide a good definition of what our new system should do, we are not expecting it to be the final and complete specification. The requirements will provide a standard by which to measure vendor software solutions and organize demonstrations.
Once the initial set of requirements are completed, we intend on using the Decision Director tool to solicit feedback from many of our stakeholders. With the tool, this number can reach into the hundreds and even thousands. So begin to consider who you want to include and bring into the process. We will provide more information on how this will work in the near future and at the May 15th meeting.
I plan on scheduling a steering committee meeting in the next 3 weeks – I expect this to be held by TTVN.
- We expect to send the RFP out in mid-July.
- Reponses will be due back in mid-August.
- In August and September we will be internally evaluating the responses.
- In October we plan on scheduling vendor demonstrations.
- After demonstrations advisory group members will provide recommendations to their steering committee members.
- This will put us in position to make a decision by the end of the Calendar year.