Progressing into the New Year!
The first two months of 2016 were dynamic for Project Helios with completion of Vision and Plan and start of Implementation. In January, the project team presented the Workday implementation plan to the Executive Sponsors and on January 27, the Executive Advisory Committee approved December 2017 as the go live date for the system-wide launch.
The Workday modules being implemented include HCM (Core HR), Compensation, Benefits, Payroll, Absence, Time Tracking and Reporting. In addition, Recruiting, Talent Management and Performance Management are also targeted to be ready in December 2017. The project team will then work with each member to move from PeopleAdmin to Workday over the following few months. The first pay period in January 2018 will process through Workday.
Architect is our first phase of Implementation work and the project team will participate in a series of Design Prep sessions, from February 9 through March 3, which involve a preliminary review of field values and data from across the A&M System as a starting point for the Workday customization.
Once these sessions are complete, the project team will host a kick-off meeting for the Business Process Design sessions that begin March 22. In the Business Process Design sessions, subject matter experts from across all system members will join the project team to walk through the nearly 200 business processes that will be the basis for the day-to-day functioning in Workday. The goal is to simplify and standardize our HR and payroll processes and adopt common business processes across all member based on higher education best practices.
Linking Workday and FAMIS
Also in January, discussions and design sessions began on the “Payroll Accounting Link” integration that will integrate Workday and FAMIS.
Although Workday will replace most of our Budget Payroll Personnel System (BPP), some of the financial accounting functions we use today need to be moved out of BPP into FAMIS or another software solution. The team is researching an answer for the Prep Budget and Retiree Insurance billing.
Independent Verification and Validation Partner Selected
In February, the Project Helios team selected Grant Thornton, LLP as the Independent Verification and Validation partner for The Texas A&M University System’s Workday implementation. Grant Thornton will act as an independent advisor to help assess risks and review deliverables across the entire Workday project. This oversight allows the project to identify differences quickly and helps the project team align our Workday implementation with agreed-upon expectations.
Workday and the TAMUS Technology Summit
The Texas A&M University System Technology Summit, held February 16-18 in Galveston, was attended by Workday and Project Helios team members. Tech Summit participants were able to see Workday demos, learn about the A&M System’s Workday implementation and ask questions of Workday and Project Helios team members.
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What is Next?
March 22 – April 26: Business process design workshops